Electric Fleet Management privacy notice

Coventry City Council Complies with the Data Protection Act and the GDPR and is registered with the Information Commissioners Office (ICO) as a Data Controller.
This Privacy Notice explains how personal information is going to be used, what for, who it will be shared with and why.

Why we collect and use Personal Data about you

We collect and hold personal information relating to the ‘try before your buy’ scheme in relation to the Electric Fleet project to promote the use of electric vehicles within Coventry and reduce the NO2 emissions within Coventry.

  • Contact information
  • business address
  • What your business/field occupation is

We use this information:

  • To contact you regarding your interest in the trial scheme
  • To help us develop where your local (already installed) charge points are located
  • To make sure we provide you with the best service possible
  • To enter into a hire agreement if you decide to trial a vehicle

What information do we collect about you?

  • Current vehicle/fleet quantity
  • Monthly mileage usage (estimate)
  • What the van is used for (understand what storage capabilities you need)
  • How many people within the business will need access to the EV/Fleet of vehicles?
  • How long would you want to trial the vehicle/fleet for
  • What benefits do you think this trial could have for your business?
  • Why haven’t you made the switch to electric vehicles before?

Who we share your personal data with

The data will be kept within Coventry City Council and will only be shared with the internal Electric Fleet Project Team.

How long will we keep your information?

We will only keep your information for as long as we need to so we can give you the service you need, for example if you request a trial period of 3 months, we will store your information for the duration of that period.

Your rights

You have the right to:

  1. Ask to see the personal information we hold about you
  2. Ask us to change information we hold about you if it is wrong
  3. Ask us to delete the information we hold about you
  4. Ask us to limit the way we use your personal Information
  5. Ask for human intervention regarding decisions made about you by a computer
  6. Data portability (have your data transferred to another Authority)
  7. Complain to the Information Commissioner’s Office

To exercise any of these rights please contact the Electric Fleet Team: [email protected]         


You have the right to submit a complaint if you are unhappy with the way your request is handled or disagree with a decision made by the council regarding your data. In these circumstances you can contact the Data Protection Team (DPO) and request a review of the decision. [email protected]

If you are not satisfied with any outcome from the DPO you may wish to apply to the Information Commissioners Office at:

The Information Commissioners Office
Wycliffe House
Water Lane
SK9 5AF.

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