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Planning and consultation advice

Publishing your comments

Before commenting on an application we strongly recommend that you read our data protection privacy notice contained on our website.

The Data Protection Act 2018

The Data Protection Act 2018 requires personal information to be dealt with in a specific way.  As local planning authority if we publish personal data in breach of the Data Protection Act we are held accountable. Personal data does not just mean the names, addresses and telephone number of an individual, it includes any information within a letter that would identify another person, which may not always be clear. 

Due to the high number of consultation letters and emails we receive relating to planning applications and the level of resource we have available we are unable to review all consultation letters to remove the personal data. There is no legal requirement for letters to be displayed on our website, however to ensure a transparent process, letters can be made available upon request. However, if there are a high number of letters on a particular application it could take a few days for us to carry out the process of removing the personal data and providing the information.

When contacting us to make comments please take care with your personal information and consider the following advice

  • Your full address - only provide enough detail to identify where you live;
  • Your signature - you can you print your name instead;
  • Do not add unnecessary telephone numbers and other personal details which could be used for identity theft/fraud.
  • Keep your personal information separate from the content of your letter.

In the case of an applicant appealing a decision, your comments will be passed to the Planning Inspectorate as part of the case file and may be published on their website.




Tel: 024 7683 1109

Coventry City Council
PO Box 15
Council House

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