Plas Dol y Moch privacy notice

Coventry City Council Complies with the Data Protection Act and the GDPR and is registered with the Information Commissioners Office (ICO) as a Data Controller.

This Privacy Notice explains how personal information is going to be used, what for, who it will be shared with and why.

Why we collect and use personal information about you

We collect and hold personal information relating to Outdoor Learning. 

We use this information to comply with our legal obligations and to enable us to perform tasks carried out in the public interest.

We collect medical information to fulfil a substantial public interest. We only collect the personal information on this form to ensure the safety and well-being of course participants.

What personal data do we collect about you?

We collect and hold personal information relating to Outdoor Learning. We collect medical information to fulfil a substantial public interest.

We only collect the personal information on this form to ensure the safety and well-being of course participants.

Who we share your personal information with

• We will not share the information with anyone except where we have a contractual agreement, sharing is necessary with medical professionals and essential staff in the event of a need for treatment and/or if we receive a valid request from an authorised authority such as the police.

How long will we keep your information?

• We will only keep your information for as long as we need to, so we can give you the service you need, unless we must keep it for legal reasons. The time can be different depending on the service you have asked for. Information provided will be kept for the period required by the Limitation Act 1990 (7 years for adults, 25 for a young person, 99 years for Looked After Children). The original paper copies will be destroyed at the end of the course.

Your rights

You have the right to:

1. Ask to see the personal information we hold about you (also known as a Subject Access Request)
2. Withdraw consent (see below)
3. Ask us to change information we hold about you if it is wrong
4. Ask us to delete the information we hold about you
5. Ask us to limit the way we use your personal Information
6. Data portability (have your data transferred to another Authority)
7. Question decisions made about you by a computer
8. Complain to the Information Commissioner’s Office (information below)

To exercise any of these rights please contact the Outdoor Education Service via email [email protected]

Withdrawal of consent

Where personal data is processed on the basis of consent, you will have the right to withdraw that consent. However Coventry City Council process personal data that it is necessary to do so in order to comply with our legal obligations and to enable us to perform tasks carried out in the public interest. 

Complaints

You have the right to submit a complaint if you are unhappy with the way your request is handled or disagree with a decision made by the council regarding your data. In these circumstances you can contact the Data Protection Team (DPO) and request a review of the decision. [email protected]

If you are not satisfied with any outcome from the DPO you may wish to apply to the Information Commissioners Office at:

The Information Commissioners Office,

Wycliffe House,

Water Lane,

Wilmslow,

Cheshire,

SK9 5AF