Coventry City Council Complies with the Data Protection Act and the UK GDPR and is registered with the Information Commissioners Office (ICO) as a Data Controller. This Privacy Notice explains how personal information is going to be used, what for, who it will be shared with and why.
Why we collect and use Personal Data about you
We collect and hold personal information relating to your participation in the International Children’s Games.
We use this information to:
- Provide you with necessary and appropriate services
- Help us to develop and improve our services
- Complete statistical returns to Government departments
Our lawful basis for processing personal data is Consent.
What information do we collect about you?
- Your full name
- Your contact details and/or your parents' contact details
- Your date of birth
- Details of any health conditions and any medication you take
- Details of your next of kin (who we should contact for you in an emergency)
- Passport details (for travel agents)
- ID photograph (for Games accreditation)
- Clothing sizes (for team kit)
- School you attend
Who we share your Personal Data with
We will share data with:
- Girls' football team - Sky Blues in the Community
- Track and field team – Godiva Harriers Athletics Club
- Team Coventry’s Head of Delegation
- Travel agents and travel partners
How long will we keep your information?
We will only keep your information for as long as we need to so we can give you the service you need unless we must keep it for legal reasons. The information will be retained for 12 months.
Your rights
You have the right to:
- Ask to see the personal information we hold about you
- Withdraw consent (see below)
- Ask us to change information we hold about you if it is wrong
- Ask us to delete the information we hold about you
- Ask us to limit the way we use your personal information
- Ask for human intervention regarding decisions made about you by a computer
- Data portability (have your data transferred to another Authority)
- Complain to the Information Commissioner’s Office
To exercise any of these rights please contact the Coventry City Council Sport Development team by mailing covsport@coventry.gov.uk
Withdrawal of consent
Where personal data is processed based on consent, you will have the right to withdraw that consent. However, Coventry City Council processes personal data that it is necessary to do so to comply with our legal obligations and to enable us to perform tasks carried out in the public interest.
Complaints
You have the right to submit a complaint if you are unhappy with the way your request is handled or disagree with a decision made by the council regarding your data. In these circumstances, you can contact the Data Protection Team (DPO) and request a review of the decision. dpoteam@coventry.gov.uk
If you are not satisfied with any outcome from the DPO you may wish to apply to the Information Commissioner's Office at:
The Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF.
Last reviewed: February 2024