Keeping the Electoral Register up-to-date

Keeping the Electoral Register up-to-date with the annual canvass

Why do I keep getting this form about the register of electors?

Each year we are required to check that the right people are registered to vote at every address in the city. From 9th August, we will be sending a form to every household, asking residents to check the information we hold is correct, even if you have recently registered to vote, the house is empty, or you have just moved.

This is so we can make sure everyone is registered to vote.

What do I need to do?

Please read the letter carefully as it will tell you if you need to respond or not.  In some cases, a response is only required if the information is wrong or there are people eligible to register at the address that are not included on the letter.  

If you are required to respond, the easiest way to do so is online. You'll need the two part security code that is printed on the letter you have received. It only takes a few minutes.

If your name is not included on the letter you should also register to vote online,

If no response is received when required, we must send reminders. If we don't receive a response after sending reminders, we may also telephone you or carry out a personal visit, to make sure we can get a response. So to reduce costs please don't delay, respond today!

The information you provide about the residents of your household is the first step in the process and those who are not registered to vote will need to register themselves, or we will send them an invitation to register form.

How can I respond?

The quickest and easiest way to respond is online.

Completing the form only takes a few minutes. You need to include the name and nationality of everyone aged 16 or over who is resident and eligible to register to vote. If there are no eligible residents, you should state why this is the case. If anyone listed on the form is not living at your address, their name/s should be clearly crossed through.  You can do this online at, you will need the 2 part security code from the letter.

If there are no changes then you can call the freephone number or text the SMS number on the letter. Or you could post the letter back to us addressed to Electoral Registration Officer, PO Box 15, Coventry City Council, Council House, CV1 5RR.

If you experience any difficulties with these options you can call us on 024 7683 3034.

How do I use the online system?

  • Go to 
  • Enter your postcode and the unique security code from your email or printed on your letter
  • Check that the information for your property is correct
  • Confirm your details, or make any changes, and press 'Confirm'.

Where will I find my 2 part security code?

Your unique security code can be found on the letter you have received.

Do I list everyone who lives at the property?

You need to include the name and nationality of everyone aged 16 or over who is resident and eligible to register to vote. If there are no eligible residents, you should state why this is the case

How do I know who is eligible to vote?

Find out who is eligible to vote.

What will happen after I respond to the canvass communication?

Any new names provided on the form will allow us to send a separate individual registration form to those in your household who are not yet registered. Or if names are crossed out it will allow us to remove anyone who no longer lives in the property.

My son/daughter is living away at university, should I register them here or at home?

Your son/daughter can register at their home address as well as their university address, but must not vote more than once in the same election. This means they can vote in local elections at both addresses as long as they are in different local government areas, but cannot vote at both addresses in a Parliamentary election.

Electoral Services

Opening hours: Monday - Friday, 9am - 5pm (excluding bank holidays)

Email: [email protected]

Tel: 024 7683 3034

Council House
Earl Street

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