Public Health - Healthy Communities Grant privacy notice
Coventry City Council complies with the Data Protection Act and the UK GDPR and is registered with the Information Commissioner’s Office (ICO) as a Data Controller.
This Privacy Notice explains how personal information is going to be used, what for, who it will be shared with and why.
Why we collect and use Personal Data about you
We collect your name and contact details so that we can provide the following processes:
- Awarding of community grants
- Grant resource packs
- Project support
- Transfer of funds
- Project evaluation
We use this information to:
- Help us to stay in touch with you about the community grant
- Monitor how the funding we provide is used
- Understand what benefits the city gains from grant schemes
- Complete statistical reports for Government departments
- Deliver and improve our services
- Link your organisation with others providing similar services
We process personal data because it is necessary to comply with our legal obligations. Our lawful basis is Public Task.
What information do we collect about you?
- Name
- Address
- Email address
- Phone number
Who we share your data with
We share your information within some Council departments NHS/Social Care Partners, such as:
- University of Coventry and Warwickshire Trust
- General Practitioners in Coventry (GPs)
- Adult Social Care Staff
- Coventry and Warwickshire Integrated Care Board
We share:
- Details of grant applications with the Public Health Team to help us make decisions about the grants we allocate.
- Details of grant applications with the finance team allowing us to transfer funding to successful applicants.
- Grant scheme information with the Internal Audit Team to make sure that the Council's money is used correctly.
- Details of applications with our Community Resilience Team, Insight Team, NHS colleagues (where relevant) and the wider Public Health Team allowing us to send accurate messaging out from Public Health and to allow us to evaluate our grant.
How long do we keep your information for?
We will only keep your information for as long as we need it. Information used for management is kept for 6 years, or for 6 years after the funding or monitoring period.
Your rights
You have the right to:
- Ask to see the personal information we hold about you
- Ask us to change information we hold about you if it is wrong
- Ask us to delete the information we hold about you
- Ask us to limit the way we use your personal Information
- Ask for human intervention regarding decisions made about you by a computer
- Data portability (have your data transferred to another Authority)
- Complain to the Information Commissioner’s Office
- To exercise any of these rights, please contact the Healthy Communities Team at healthycommunities@coventry.gov.uk [mailto:healthycommunities@coventry.gov.uk]
Complaints
You have the right to submit a complaint if you are unhappy with the way your request is handled or disagree with a decision made by the Council regarding your data. In these circumstances, you can contact the Data Protection Team (DPO) and request a review of the decision.
If you are not satisfied with any outcome from the DPO, you may wish to apply to the Information Commissioner's Office at:
The Information Commissioner's Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF