Coventry City Council complies with the Data Protection Act (DPA) and the UK GDPR and is registered with the Information Commissioner’s Office (ICO) as a Data Controller. This Privacy Notice explains how personal information is going to be used, what for, who it will be shared with and why.
How we use Personal Data about you
We already collect and process about you, relating to children and young people and their families who have been referred to children’s social care. This is outlined in the children's services privacy notice.
We will be sharing pseudonymised data (replace or remove information in a data set that identifies you for example: replacing your name and certain personal data with an ID number) because Coventry is participating in a trial as part of an evaluation of Family Valued which is being carried out by What Works for Children’s Social Care (WWCSC). This evaluation is part of Strengthening Families, Protecting Children (SFPC), a five-year Department for Education funded programme supporting 18 local authorities to improve work with families and safely reduce the number of children entering care. Coventry will be providing data to WWCSC as part of this evaluation is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Information that will we share
We will be sharing pseudonymised data with WWCSC between 2020 and the end of 2025. They will not be able to tell from the data who it is about, however if it was combined with other data then it would be possible to. This means it counts as personal data and is subject to GDPR.
- Codes that local authorities children’s social care services use to track children and young people over time. These codes do not by themselves tell us who the data subjects are. This could be done only with other information we do not possess.
- Children’s Social Care information. This includes information about: referrals to children’s social care, assessments, Child in Need plans, Child Protection Plans, and details about becoming looked after.
- Information about the children and young people held by the local authority. This includes gender, ethnicity, age in months, disabled status, and whether or not the child or young person is classified as an unaccompanied asylum seeker.
- Education data, including attendance, and eligibility for free school meals and pupil premium.
- WWCSC who will analyse this information across the local authorities on the request of the Department for Education to evaluate this project.
More information about WWCSC and how they handle personal information can be found in their Privacy Notice.
Your rights
You have the right to:
- Ask to see the personal information we hold about you
- Ask us to change information we hold about you if it is wrong
- Ask us to delete the information we hold about you
- Ask us to limit the way we use your personal Information
- Ask for human intervention regarding decisions made about you by a computer
- Data portability (have your data transferred to another Authority)
- Complain to the Information Commissioner’s Office
To exercise any of these rights please contact the Adult Social Care Insight Team: email insightsocialcare@coventry.gov.uk
Complaints
You have the right to submit a complaint if you are unhappy with the way your request is handled or disagree with a decision made by the council regarding your data. In these circumstances you can contact the Data Protection Team (DPO) and request a review of the decision. DPOTeam@coventry.gov.uk
If you are not satisfied with any outcome from the DPO you may wish to apply to the Information Commissioner's Office at:
The Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF.