This Privacy Notice explains how Coventry City Council's Health Protection Team will use your personal information, and who it will be shared with.

Why we need information about you

We collect your name and contact details so that we can provide the following processes:

  • Awarding of community grants
  • Grant resource packs
  • Project support
  • Transfer of funds
  • Project evaluation

We use this information so that we can:

  • Help us to stay in touch with you about the community grant
  • Monitor how the funding we provide is used
  • Understand what benefits the city gains from grant schemes
  • Complete statistical reports for Government departments
  • Deliver and improve our services

The lawful reason we rely on is because we need your personal data as a Council to perform tasks in the public interest.

Who we share your data with

We do not share your information with outside organisations other than some NHS services where relevant. We do share your information within some Council departments. We share:

  • Details of grant applications with the Public Health Team and TB nurse team to help us make decisions about the grants we allocate
  • Details of grant applications with the finance team allowing us to transfer funding to successful applicants
  • Grant scheme information with the Internal Audit Team to make sure that the Council's money is used correctly
  • Details of applications with our Community Resilience Team, Insight Team, NHS colleagues (where relevant) and the wider Public Health Team allowing us to send accurate messaging out from Public Health and to allow us to evaluate our Health Protection Community Grant

How long we keep your information for

We will only keep your information for as long as we need it. Information used for marketing and management is kept for 6 years, or for 6 years after the funding or monitoring period.

Your rights

You have the right to:

  1. Ask for a copy of your information
  2. Have any wrong information about you corrected
  3. Have information erased
  4. Restrict processing of your information

To exercise any of these rights please contact the Health Protection Team on email


You have the right to submit a complaint if you are unhappy with the way your request is handled or disagree with a decision made by the Council regarding your data. In these circumstances, you can contact the Data Protection Team (DPO) and request a review of the decision. 

If you are not satisfied with any outcome from the DPO you may wish to apply to the Information Commissioner's Office at:

The Information Commissioner's Office,
Wycliffe House,
Water Lane,