Coventry City Council complies with the Data Protection Act and the UK GDPR and is registered with the Information Commissioner’s Office (ICO) as a Data Controller.

This Privacy Notice explains how personal information is going to be used, what for, who it will be shared with and why.

Why we collect and use personal data about you

We collect and hold personal information relating to the completed application form because it is necessary to deliver the Holocaust Memorial Day 2024 event.

We use this information to:

  • Evaluate attendance at events
  • Answer queries and complaints
  • Collect feedback to improve our service
  • Manage attendance at the event
  • Help ensure safety and security at the event

We process your data with your consent to carry out a task in the public interest.

What information do we collect about you?

  • Name
  • Address
  • Email address
  • Telephone number
  • Accessibility requirements

Who we share your personal data with

We will share data with:

  • Coventry City Council’s Events Team and Communications Team
  • West Midlands Police
  • Belgrade Theatre

How long will we keep your information?

We will only keep your information for as long as we need to so we can give you the service you need, unless we must keep it for legal reasons. In normal circumstances, the Council will retain personal information for a period of one year from the end the Holocaust Memorial Day event.

Your Rights

You have the right to:

  1. Ask to see the personal information we hold about you
  2. Withdraw consent (see below)
  3. Ask us to change information we hold about you if it is wrong
  4. Ask us to delete the information we hold about you
  5. Ask us to limit the way we use your personal information
  6. Ask for human intervention regarding decisions made about you by a computer
  7. Data portability (have your data transferred to another Authority)
  8. Complain to the Information Commissioner’s Office

To exercise any of these rights please contact the Events Team by email:

Withdrawal of Consent

Where personal data is processed on the basis of consent, you will have the right to withdraw that consent.


You have the right to submit a complaint if you are unhappy with the way your request is handled or disagree with a decision made by the council regarding your data. In these circumstances you can contact the Data Protection Team (DPO) and request a review of the decision.

If you are not satisfied with any outcome from the DPO you may wish to apply to the Information Commissioner’s Office at:

The Information Commissioner’s Office,
Wycliffe House,
Water Lane,
SK9 5AF.

Date of last review: January 2024