Coventry City Council complies with the Data Protection Act and the GDPR and is registered with the Information Commissioner's Office (ICO) as a Data Controller.
This privacy notice explains how personal information is going to be used, what for, who it will be shared with and why.
We collect and hold personal information about you because the Law, Part 2 of the Housing Act 2004, says we must.
We use this information to:
We may send a copy of your application form and the plans of your property to West Midlands Fire Service, in order for them to make a professional assessment of fire safety standards within the property.
We will send a summary of your application stating your name, address, proposed maximum tenants and proposed maximum households to West Midlands Police and to the following departments within Coventry City Council to assist them with their legal functions:
We will provide a copy of the information prescribed by law in the form of a public register upon request.
We will only keep your information for as long as we need to, so we can give you the service you need, unless we must keep it for legal reasons. The time can be different depending on the service you have asked for. We will retain the information you have provided for as long as the HMO licensing law is in effect.
You have the right to:
To exercise any of these rights please contact the HMO Licensing team: [email protected]
You have the right to submit a complaint if you are unhappy with the way your request is handled or disagree with a decision made by the council regarding your data. In these circumstances you can contact the Data Protection Team (DPO) and request a review of the decision.
If you are not satisfied with any outcome from the DPO you may wish to apply to the Information Commissioner's Office at:
The Information Commissioner's Office