Coventry City Council Complies with the Data Protection Act and the UK GDPR and is registered with the Information Commissioner’s Office (ICO) as a Data Controller.

This Privacy Notice explains how personal information is going to be used, what for, who it will be shared with and why.

Why we collect and use Personal Data about you

We collect and hold personal information because it is necessary to deliver the Equality Day 2024 event.

We use this information to:

  • Evaluate attendance at events.
  • Answer queries and complaints.
  • Collect feedback to improve our service.
  • Manage attendance at the event.
  • Help ensure safety and security at the event.
  • We process your data with your consent to carry out a task in the public interest.

We process your personal data with your consent to carry out a task in the public interest.

What information do we collect about you?

  • Name
  • Address
  • Email address
  • Telephone number

Who we share your personal data with

Your information will not be shared with any other parties or organisations.

How long will we keep your information?

We will only keep your information for as long as we need to so we can give you the service you need, unless we must keep it for legal reasons. In normal circumstances, the Council will retain personal information for a period of one year from the end the Equality Day event.

Your rights

You have the right to:

  1. Ask to see the personal information we hold about you
  2. Withdraw consent (see below)
  3. Ask us to change information we hold about you if it is wrong
  4. Ask us to delete the information we hold about you
  5. Ask us to limit the way we use your personal information
  6. Complain to the Information Commissioner’s Office

To exercise any of these rights please contact the Migration Team and/or email

Withdrawal of consent

Where personal data is processed on the basis of consent, you will have the right to withdraw that consent. However, Coventry City Council processes personal data that it is necessary to do so in order to comply with our legal obligations and to enable us to perform tasks carried out in the public interest. 


You have the right to submit a complaint if you are unhappy with the way your request is handled or disagree with a decision made by the council regarding your data. In these circumstances you can contact the Data Protection Team (DPO) and request a review of the decision.

If you are not satisfied with any outcome from the DPO you may wish to apply to the Information Commissioner’s Office at:

The Information Commissioner’s Office
Wycliffe House
Water Lane
SK9 5AF.

Date of last review: March 2024