In Year transfers

When a child transfers at 11 to secondary school, it is normally expected that they will continue at their school throughout their school career. We recognise however, that there may be specific limited circumstances where a parent or guardian considers a transfer request to be appropriate. As a parent or guardian, please think carefully before making an in-year transfer request. A change of school may not be the solution and if undertaken hastily, may worsen the situation. There is clear evidence that the attainment levels of children who move schools outside the normal admissions round are significantly lower than those who remain at the same school throughout their secondary education.

If you wish your child to transfer schools within Coventry please contact the school your child currently attends to discuss your request with them. This will give an opportunity to resolve any difficulties with the school. Parents considering a transfer should also take into account that if you choose to move your child transport assistance will not be available.

Before you apply – things to think about

Admission criteria

For anyone making an application, please view the schools admissions policy. As this will show you how each school will prioritise your application. Schools will often give applications for those living in the catchment area, or who have a sibling at the school a higher priority, and the details are available in the school policy or the secondary admissions booklet.

Further information about each school can be found on the individual schools website. Arrangements can be made to visit individual schools by contacting the headteacher.

How to apply

All secondary schools in Coventry are part of the Coventry co-ordinated admissions scheme. This, however, does not include Independent fee-paying schools (please contact these schools direct) and Special Educational Needs Schools which are for children who have an Education, Health and Care Plan (details of how to apply)

Applicants for Blue Coat and Seva School may need to complete a supplementary information form to enable school governors to fully consider their application against faith-based oversubscription criteria. The supplementary forms can either be obtained directly from the schools or by following the links below.

Please return completed supplementary forms directly to the school.

Transferring between Coventry Secondary schools

If you are looking to transfer from a Coventry school to another Coventry school please complete the in-year transfer form, which is available from the main reception of your child’s current school. Once you have completed Part 1 and Part 2 of the form, you will need to return it to your child’s current school for Part 3 to be completed. The Headteacher will arrange to discuss the reasons for the transfer with you. 

All other applications

If you would like to apply for a place at a Coventry school, please complete the Secondary in year application form.

If you are currently living overseas, and are intending to move to Coventry, or have recently moved to Coventry from overseas, and require a secondary school place, please contact Access to Education officers on 024 7697 8944 or email for support and advice in making your application.

How decisions are made

All applications received between the dates shown in the table below will be assessed and decisions will be sent out via letter/email as listed. 

Please note that admissions decisions are made during term time only.

Application decision dates
Round Opening Date Closing Date Decision emails 
1 14 July 2022 17 August 2022 9 September 2022
2 18 August 2022 7 September 2022 16 September 2022
3 8 September 2022 14 September 2022 23 September 2022
4 15 September 2022 21 September 2022 30 September 2022
5 22 September 2022 28 September 2022 7 October 2022
6 29 September 2022 5 October 2022 14 October 2022
7 6 October 2022 12 October 2022 21 October 2022
8 13 October 2022 19 October 2022 4 November 2022

Half term (22 October to 30 October 2022)

Application decision dates
Round Opening Date Closing Date Decision emails
9 20 October 2022 2 November 2022 11 November 2022
10 3 November 2022 9 November 2022 18 November 2022
11 10 November 2022 16 November 2022 25 November 2022
12 17 November 2022 23 November 2022 2 December 2022
13 24 November 2022 30 November 2022 9 December 2022
14 1 December 2022 07 December 2022 16 December 2022
15 08 December 2022 14 December 2022 6 January 2023

Christmas (17 December to 2 January 2023)

Application decision dates
Round Opening Date Closing Date Decision emails
16 15 December 2022 4 January 2023 13 January 2023
17 5 January 2023 11 January 2023 20 January 2023
18 12 January 2023 18 January 2023 27 January 2023
19 19 January 2023 25 January 2023 3 February 2023
20 26 January 2023 1 February 2023 10 February 2023
21 2 February 2023 8 February 2023 17 February 2023
22 9 February 2023 15 February 2023 3 March 2023

Half term (17 February to 26 February)

Application decision dates
Round Opening Date Closing Date Decision emails
23 16 February 2023 1 March 2023 10 March 2023
24 2 March 2023 8 March 2023 17 March 2023
25 9 March 2023 15 March 2023 24 March 2023
26 16 March 2023 22 March 2023 31 March 2023
27 23 March 2023 29 March 2023 21 April 2023

Easter (1 April to 16 April)

Application decision dates
Round Opening Date Closing Date Decision emails
28 30 March 2023 19 April 2023 28 April 2023
29 20 April 2023 26 April 2023 5 May 2023
30 27 April 2023 3 May 2023 12 May 2023
31 4 May 2023 10 May 2023 19 May 2023
32 11 May 2023 17 May 2023 26 May 2023
33 18 May 2023 24 May 2023 9 June 2023

Half term (29 May to 4 June)

Application decision dates
Round Opening Date Closing Date Decision emails
34 25 May 2023 7 June 2022 16 June 2023
35 8 June 2023 14 June 2023 23 June 2023
36 15 June 2023 21 June 2023 30 June 2023
37 22 June 2023 28 June 2023 7 July 2023
38 29 June 2023 5 July 2023 14 July 2023
39 6 July 2023 12 July 2023 21 July 2023

Where an application is unsuccessful letters/emails will set out the reason for refusal and information about the right to appeal. Your child will be placed on the waiting list for the school requested and you will have the right to appeal to an independent appeals panel.  For information on a school’s waiting list and appeal process, please view the school’s admissions policies.

Further general information about the appeals process.

Please note: If we are unable to offer you any of the schools you requested and your child does not have a school place you will be asked to contact the School Admissions Team to discuss alternative schools with places available within 10 school days of receipt of your letter/email. The local authority legally must make sure that your child is offered a school place, and will allocate a place at the nearest school with a space available.

Remember - until a transfer has been agreed upon and a start date confirmed, it is the parent/carer’s responsibility to ensure your child continues to attend school.

Applications for places outside the normal age group

Where a parent/carer seeks a place for their child outside their normal age group, they must state which year group they are requesting and why they want this year group on the application form. Parents/carers will then be contacted to discuss the matter further as requests will be considered on the circumstances of each case and in the child’s best interests. Each school governing body will need to make an individual decision. There are no guarantees that such applications will be agreed. However, where the application is not agreed a letter setting out the decision and reasons for it will be provided along with any rights to appeal.

Further information for parents and schools to consider in dealing with applications outside the normal age group.

Fair Access Protocol

The Coventry Fair Access Protocol ensures that, outside the normal admissions round, unplaced children are offered a place at a suitable school as quickly as possible. This protocol does not apply to Looked After Children or pupils who have an Education, Health and Care Plan. The protocol also seeks to ensure that no school - including those with available places - is asked to take a disproportionate number of children who have been excluded from other schools, or who have challenging behaviour.

Further details of the protocol are available from the Inclusion and Attendance team.


If you decide to move your child, the Local Authority will not provide free transport even if you live outside the travel limits for the school (two miles for key stage 1 and three miles for key stage 2). Remember the journey to a new school may involve additional buses, extra costs and travelling time.

Admissions team - Secondary

Monday to Thursday: 8.30am – 5pm, Friday: 8.30am - 4.30pm Telephone line available until 3.30pm.

Telephone: 024 7697 5445