In Year transfers

When a child transfers at 11 to secondary school, it is normally expected that they will continue at their school throughout their school career. We recognise however, that there may be specific limited circumstances where a parent or guardian considers a transfer request to be appropriate. As a parent or guardian, please think carefully before making an in-year transfer request. A change of school may not be the solution and if undertaken hastily, may worsen the situation. There is clear evidence that the attainment levels of children who move schools outside the normal admissions round are significantly lower than those who remain at the same school throughout their secondary education.

If you wish your child to transfer schools within Coventry please contact the school your child currently attends to discuss your request with them. This will give an opportunity to resolve any difficulties with the school. Parents considering a transfer should also take into account that if you choose to move your child transport assistance will not be available.

Before you apply – things to think about

Admission criteria

For anyone making an application, please view the schools admissions policy. As this will show you how each school will prioritise your application. Schools will often give applications for those living in the catchment area, or who have a sibling at the school a higher priority, and the details are available in the school policy or the secondary admissions booklet.

Further information about each school can be found on the individual schools website. Arrangements can be made to visit individual schools by contacting the headteacher.

How to apply

All secondary schools in Coventry are part of the Coventry co-ordinated admissions scheme. This, however, does not include Independent fee-paying schools (please contact these schools direct) and Special Educational Needs Schools which are for children who have an Education, Health and Care Plan (details of how to apply)

Applicants for Blue Coat and Seva School may need to complete a supplementary information form to enable school governors to fully consider their application against faith-based oversubscription criteria. The supplementary forms can either be obtained directly from the schools or by following the links below.

Please return completed supplementary forms directly to the school.

Transferring between Coventry Secondary schools

If you are looking to transfer from a Coventry school to another Coventry school please complete the in-year transfer form, which is available from the main reception of your child’s current school. Once you have completed Part 1 and Part 2 of the form, you will need to return it to your child’s current school for Part 3 to be completed. The Headteacher will arrange to discuss the reasons for the transfer with you.

All other applications

If you would like to apply for a place at a Coventry school, please complete the Secondary in year application form.

If you are currently living overseas, and intend to move to Coventry, please note that foreign nationals who do not normally reside in the UK but who wish to apply for a state-funded school place, must check that their children have an immigration status which permits them to enter the UK to access a state-funded school before applying. Further information about school applications for foreign national children and children resident outside England from GOV.UK.

How decisions are made

All applications received between the dates shown in the table below will be assessed and decisions will be sent out via letter/email as listed.

Please note that admissions decisions are made during term time only.

Application decision dates
Round Opening Date Closing Date Decision emails by
1 13 July 2023 16 August 2023  8 September 2023
2 17 August 2023  6 September 2023 15 September 2023 
3  7 September 2023 13 September 2023  22 September 2023
4 14 September 2023  20 September 2023 29 September 2023
5 21 September 2023 27 September 2023  6 October 2023
6 28 September 2023  4 October 2023 13 October 2023
7  5 October 2023 11 October 2023 20 October 2023
8 12 October 2023 18 October 2023  3 November 2023

Half term (28 October to 5 November 2023)

Application decision dates
Round Opening Date Closing Date Decision emails
9 19 October 2023  1 November 2023  10 November 2023 
10  2 November 2023  8 November 2023  17 November 2023
11  9 November 2023 15 November 2023  24 November 2023
12 16 November 2023  22 November 2023  1 December 2023
13 24 November 2023 29 November 2023  8 December 2023
14 30 November 2023  6 December 2023  15 December 2023
15  7 December 2023 13 December 2023   22 December 2023
16  14 December 2023  20 December 2023  12 January 2024

Christmas (23 December to 7 January 2024)

Application decision dates
Round Opening Date Closing Date Decision emails
17  21 December 2023  10 January 2024  19 January 2024 
18 11 January 2024 17 January 2024  26 January 2024
19 18 January 2024     24 January 2024  2 February 2024
20  25 January 2024  31 January 2024  9 February 2024
21  2 February 2024  7 February 2024  22 February 2024   

Half term (10 February to 18 February 2024)

Application decision dates
Round Opening Date Closing Date Decision emails
22   8 February 2024    21 February 2024    1 March 2024 
23   22 February 2024   28 February 2024   8 March 2024
24   29 February 2024   6 March 2024  15 March 2024
25   7 March 2024  13 March 2024      22 March 2024 
26   14 March 2024  20 March 2024  12 April 2024

Easter (23 March to 7 April 2024)

Application decision dates
Round Opening Date Closing Date Decision emails
27  21 March 2024   19 April 2023    19 April 2024
28  11 April 2024  26 April 2023  26 April 2024
29  18 April 2024  3 May 2023   3 May 2024
30  25 April 2024  10 May 2023  10 May 2024
31   2 May 2024  17 May 2023  17 May 2024
32   9 May 2024  24 May 2023  24 May 2024
33  16 May 2024  22 May 2024  7 June 2024

Half term (25 May to 2 June 2024)

Application decision dates
Round Opening Date Closing Date Decision emails
34 23 May 2024    5 June 2024   14 June 2024
35  6 June 2024  12 June 2024    21 June 2024
36 13 June 2024  19 June 2024  28 June 2024
37 20 June 2024  26 June 2024  5 July 2024
38 27 June 2024   3 July 2024  12 July 2024
39  4 July 2024  10 July 2024  19 July 2024

Where an application is unsuccessful letters/emails will set out the reason for refusal and information about the right to appeal. Your child will be placed on the waiting list for the school requested and you will have the right to appeal to an independent appeals panel. For information on a school’s waiting list and appeal process, please view the school’s admissions policies.

Further general information about the appeals process.

Please note: If we are unable to offer you any of the schools you requested and your child does not have a school place you will be asked to contact the School Admissions Team to discuss alternative schools with places available within 10 school days of receipt of your letter/email. The local authority legally must make sure that your child is offered a school place, and will allocate a place at the nearest school with a space available.

Remember - until a transfer has been agreed upon and a start date confirmed, it is the parent/carer’s responsibility to ensure your child continues to attend school.

Applications for places outside the normal age group

Where a parent/carer seeks a place for their child outside their normal age group, they must state which year group they are requesting and why they want this year group on the application form. Parents/carers will then be contacted to discuss the matter further as requests will be considered on the circumstances of each case and in the child’s best interests. Each school governing body will need to make an individual decision. There are no guarantees that such applications will be agreed. However, where the application is not agreed a letter setting out the decision and reasons for it will be provided along with any rights to appeal.

Further information for parents and schools to consider in dealing with applications outside the normal age group.

Fair Access Protocol

The Coventry Fair Access Protocol ensures that, outside the normal admissions round, unplaced children are offered a place at a suitable school as quickly as possible. This protocol does not apply to Looked After Children or pupils who have an Education, Health and Care Plan. The protocol also seeks to ensure that no school - including those with available places - is asked to take a disproportionate number of children who have been excluded from other schools, or who have challenging behaviour.

Further details of the protocol are available from the Inclusion and Attendance team.


If you decide to move your child, the Local Authority will not provide free transport even if you live outside the travel limits for the school.  Qualifying distances can be found in section 4 school travel and transport.  Remember the journey to a new school may involve additional buses, extra costs and travelling time.

Admissions team - Secondary

Monday to Thursday: 8.30am – 5pm, Friday: 8.30am - 4.30pm Telephone line available 10am - 3.30pm.

Telephone: 024 7697 5445