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Welcome pack

Welcoming the class of 2023/24!

Coventry Alternative Provision (CAP) have produced a starter pack that will support all staff when accessing CAP throughout the forthcoming year.

Please find the Coventry Alternative Provision (CAP) starter pack below;

In this welcome pack you will have access to the following documents:

Survey

Please take some time to complete the Coventry Alternative Provision Survey [https://myaccount.coventry.gov.uk/service/CAP_school_survey]

The feedback from this survey will be used to shape further improvements to our service and the data will be used in future quality reports.

Work Related Learning

Address: Friargate
Coventry
CV1 2GN

Telephone: 024 7697 2868 [tel:02476972868]

Application process

Tier 1

Apply for Tier 1 [https://myaccount.coventry.gov.uk/en/service/Coventry_Alternative_Provision___application]

Our service promotes Equality and Diversity and we welcome applications for any student who is on roll with a school. Unfortunately, at this time we are unable to accept applications for students who are not on roll with an educational establishment.

Tier 1 offers a wide range of diverse courses within Work Based Learning, Curriculum Support and Employability and Personal Development. These courses are universal and should be considered by schools/academies for any students within mainstream school. This Tier offers a breadth of experienced training providers who offer high-quality provision in their subject areas and help students to gain or prepare for accreditations. These courses are available for a full academic year with the opportunity of progression.

The Tier 1 offer is universal and welcomes applications for everybody between ages 9-19.

All applications are reviewed and considered by training providers; if a training provider feels that they are unable to meet the student's needs or the risk is deemed too high, Coventry Alternative Provision will work with the school and family to explore alternatives that are more suitable.

As some training providers are not OFSTED registered, we cannot allow them to be the main education provider and therefore the expectation is that students still access some education provided by their school. CAP will assess data to advise on which provision a student can access.

This also means that CAP can only offer a certain amount of days. This is currently 2 full days for a whole academic year and an additional day for a maximum of 12 weeks.

See what courses are available for Tier 1 [https://www.coventry.gov.uk/directory/121/alternative-provision-directory-23-24/category/2434].

Tier 2

Insight

Apply for Tier 2 [http://myaccount.coventry.gov.uk/service/CAP_tier_2_application]

Tier 2 offers a more targeted approach to learning, which is categorised by ‘Insight’ and ‘Flourish’ Programmes.

Insight Programmes offer a 6-week placement with a training provider for 1 day per week. The course content focuses on a particular Social Development area where the student requires support. See the Insight programmes [http://www.coventry.gov.uk/directory/121/alternative-provision-directory-23-24/category/2447].

These programmes are used to assess the well-being of the student and provide the school with an opportunity to consider additional support that may be advised to best support the student.

Insight programmes can be used alongside the ‘Flourish’ programmes and or any Tier 1 programme, dependent on data*.

These provisions must be applied for using the Tier 2 application form. [https://myaccount.coventry.gov.uk/service/CAP_tier_2_application] See what courses are available for Tier 2. [https://www.coventry.gov.uk/directory/121/alternative-provision-directory-23-24/category/2435]

Insight programmes do not get assessed by panel.

Apply for Tier 2 [http://myaccount.coventry.gov.uk/service/CAP_tier_2_application]

Flourish

Flourish programmes offer an intense 12 week provision where a student is educated through the use of therapeutic approaches and a full assessment is completed throughout the duration of the course. This assessment is used to initiate a ‘My Support Plan’ for the student which will be provided to the referring school at the end of the placement with recommendations, advisories of support and student development feedback. Schools/academies are expected to provide a designated case worker for these programmes to take part in 3 weekly review meetings.

Flourish programmes are being run as a PILOT this academic year for CAP to develop and increase this offer.

These provisions must be applied for using the Tier 2 application form. [https://myaccount.coventry.gov.uk/service/CAP_tier_2_application]

All Flourish applications will be assessed by a Panel of professionals to establish whether this is the correct level of support for the student.

The aim is for students to return to mainstream school and/or access Tier 1 provisions once the programme has been successfully completed.

CAP Student Risk Assessment

Coventry Alternative Provision provide a template Risk Assessment for schools to use if required. Download and print the CAP Student Risk Assessment [https://www.coventry.gov.uk/downloads/download/7575/cap-student-risk-assessment].

If schools continue to use their own Risk Assessments they must be clear, detailed and relevant with updated information upon the point of referral.

We will not accept any risk assessments that have been completed longer than three months prior to the point of referral.

Work Related Learning

Address: Friargate
Coventry
CV1 2GN

Telephone: 024 7697 2868 [tel:02476972868]

Withdrawal process

Submit a withdrawal form [https://myaccount.coventry.gov.uk/en/service/CAP_Tier_1_student_withdrawal]

  • Step 1 - School or Training Provider have identified a provision/student that they wish to withdraw from CAP.
  • Step 2 - School or Training Provider must consider the impact of this withdrawal on student achievement, health and well being.
  • Step 3 - If it is the Training Provider who are requesting the withdrawal a meeting must be arranged with CAP and School to discuss prior to the official withdrawal form being submitted.
  • If the School are requesting the withdrawal, we encourage a discussion with our Monitoring Officers prior to the official withdrawal form being submitted.
  • Step 4 - School or Training Provider representative completes the online withdrawal form via the service website.
  • Step 5 - Withdrawal form is received by CAP.
  • Step 6 - CAP admin access the Withdrawal form and identify whether the request has come from a School or Training Provider.
  • Admin also check if the student is being withdrawn from all provisions/days specific to that course and then proceed with the withdrawal on CLM and Capita.
  • Step 7 - Withdrawal form is sent to the Training Provider or School, dependant on who has requested the withdrawal.

To withdraw a provision, the referring School or Training Provider must submit a withdrawal form and allow 5 working days for this to be processed.

Making a complaint

In the unlikely event that your school wishes to raise a formal complaint about the service received, please see the CAP complaints policy and use the CAP online complaint form.

CAP Complaint Form [https://myaccount.coventry.gov.uk/service/CAP_complaint_form]

Work Related Learning

Address: Friargate
Coventry
CV1 2GN

Telephone: 024 7697 2868 [tel:02476972868]

Safeguarding

Coventry Alternative Provision recognise the importance of keeping our students safe whilst in our care. We do this by having a highly dedicated team of professionals who are trained as Designated Safeguarding Leads and Deputy Safeguarding Leads, who provide advice and guidance to the Training Providers.

As CAP lead on the delivery of Alternative Provision with Schools and Training Providers, it is important to maintain clear communication with the safeguarding teams within these organisations.

CAP Safeguarding Team

  • Faye Parker
  • Jade Neivens-Brown

Reporting a concern

If you have concerns regarding any of your students or if you want to discuss any other safeguarding concerns, please contact one of our DSLs (details below).

Designated Safeguarding Leads

Name

Email

Telephone

Jade Neivens-Brown

Jade.neivens2@coventry.gov.uk [mailto:Jade.neivens2@coventry.gov.uk]

024 7697 7225

Faye Parker

Faye.parker@coventry.gov.uk [mailto:Faye.parker@coventry.gov.uk]

024 7697 8343

Submit a safeguarding form [https://myaccount.coventry.gov.uk/service/CAP_safeguarding]

Effective safeguarding

It is important to remember that safeguarding and child protection are not the same.
Safeguarding is what we do for all children and young people to keep them safe whilst in our care. Child protection describes the policy and procedures specifically for those young people who are at risk of serious harm or have been seriously harmed.

As we are a collaborative service working in partnership with many organisations, schools and agencies, it is imperative that our young people are safeguarded and that all safeguarding concerns are reported in the correct way.

All providers have demonstrated how their organisation adheres to all safeguarding requirements and confirmation is received each academic year that staff have completed safeguarding training.

If a safeguarding concern or disclosure arises during training a safeguarding form must be completed and submitted.

These forms must be completed with accurate, detailed information. All fields of the form must be completed before submitting.

Upon receipt of this safeguarding form, a copy will be forwarded to the DSL of the school where the child in question is on roll. The DSL of the provider should have made contact with the DSL to advise them of this concern as soon as possible.

If a referral to MASH [https://www.coventry.gov.uk/info/31/children_and_families/2186/coventrys_multi_agency_safeguarding_hub_mash/2] or any other agency is required as a result of the concern or disclosure, provider staff must do this if they are the organisation raising the concern or receiving the disclosure.

We have provided a Helpline Directory [https://www.coventry.gov.uk/downloads/download/6285/helpline_directory] which was produced by Andrew Hall - Safeguarding Specialist for your reference if you are unsure of what support to offer.

LADO

Reports are made when an adult who works with children has alleged to have abused their position of trust within their setting, this includes both employment or in a voluntary capacity.

If you have concerns around another professional's conduct in regards to the safety of young people or children, this should be reported to CAP Service Lead who will investigate and gather information initially. For more information please refer to our Local Authority Designated Officer (LADO) web page [https://www.coventry.gov.uk/info/206/coventry_safeguarding_children_partnership/2628/local_authority_designated_officer_lado].

Multi-Agency Safeguarding Hub (MASH)

The aim of the Multi-Agency Safeguarding Hub (MASH) [https://www.coventry.gov.uk/mash] is to bring together key professionals from across the city to facilitate early, high-quality information sharing, analysis and decision-making to deliver quality outcomes for children, young people and families.

As a result, decisions will be made quicker and support targeted towards the most urgent cases. Indeed, more effective co-ordination between agencies will also lead to an improved service for children and their families, as well as allowing agencies to enhance risk management and mitigation.

Any concerns regarding the safety and welfare of young people must be reported to the MASH service.

Child Exploitation Indicator Tool

As professionals working with young people it is important that we are aware of signs of child exploitation and abuse. A full breakdown of different types of exploitation [http://www.coventry.gov.uk/info/37/childrens_social_care/2415/child_exploitation/3].

Coventry City Council's Social Care has put together lots of information on how to recognise the signs and what to do if you have concerns.

If at any time you do have concerns around a young person in regards to exploitation, you must complete the Child Exploitation Indicator Tool [http://www.coventry.gov.uk/downloads/download/6695/child_exploitation_indicator_tool].

Once this form has been completed please see below where to send it;

Force Intelligence Bureau (FIB) form

If you have any intel, it may be vital to the police with ongoing investigations.

All concerns/knowledge must be reported via completion of this Force Intelligence Bureau (FIB) form [https://www.coventry.gov.uk/downloads/download/6694/force_intelligence_bureau_fib_form].

Please provide as much information as you can, only provide what you know or have heard, do not elaborate or second guess. If needed you can submit more than one form.

Your details will not be shared with the police team investigating the intel. Once completed this must be sent to West Midlands Police at fib@west-midlands.pnn.police.uk [mailto:fib@west-midlands.pnn.police.uk]

Work Related Learning

Address: Friargate
Coventry
CV1 2GN

Telephone: 024 7697 2868 [tel:02476972868]

Quality Assurance and KCSIE

We appreciate how important it is for schools to feel confident when accessing provision/s through Coventry Alternative Provision. It is very important for schools to have a deep understanding of what measures are taken by Coventry Local Authority to secure safe and high-quality delivery centres.

Each year we review and develop the process used to measure the quality of delivery.

We have created this page for schools to directly access evidence of what Coventry Alternative Provision is doing throughout the year to maintain high levels of quality and performance.

Below you will find important documentation, which we recommend schools familiarise themselves with. These documents can also support any visits from OFSTED or other agencies.

Schools Quality Pack

We have also provided all of the Coventry Alternative Provision policies below for your reference;

Policies

Survey

It is the responsibility of staff within schools to ensure that you have accessed these documents.

Work Related Learning

Address: Friargate
Coventry
CV1 2GN

Telephone: 024 7697 2868 [tel:02476972868]

Staff

Change staff

To ensure all staff changes are processed correctly and that all CAP documentation is updated when there are staff changes, we have created an online change request.

Moving forward, if any of the staff who are responsible for CAP within your organisation or their details change, please ensure that CAP are given this information as soon as possible.

Staff change request [https://myaccount.coventry.gov.uk/service/CAP_staff_change]

Photo/video consent

Sometimes we ask professionals if we can take photographs and videos for marketing purposes. If you are happy for your image to be used please complete the consent form:

Consent form [https://myaccount.coventry.gov.uk/service/CAP_image_consent]

Survey

Please take some time to complete the Coventry Alternative Provision [http://myaccount.coventry.gov.uk/service/school_questionnaire]Survey [https://myaccount.coventry.gov.uk/service/school_questionnaire]

The feedback from this survey will be used to shape further improvements of our service and the data will be used in future quality reports.

Volunteer

Would you like to volunteer to support with some of the educational visits and half term activities that we host for students?

If so, apply now!

Apply to become a volunteer [http://myaccount.coventry.gov.uk/service/staff_volunteer_form]

Work Related Learning

Address: Friargate
Coventry
CV1 2GN

Telephone: 024 7697 2868 [tel:02476972868]

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