Provider resources - Print version

Key contacts

• Safeguarding children [https://www.coventry.gov.uk/safeguardingchildren]
• Local Authority Designated Officer for Safeguarding (LADO) [https://www.coventry.gov.uk/info/206/coventry_safeguarding_children_partnership/2628/local_authority_designated_officer_lado]
• Anti-Terrorism, hotline 0800 789321, Prevent referral form [https://www.coventry.gov.uk/downloads/download/6406/prevent-referral-form]
• General advice / support: Early Years Advisors. 024 7697 5451
• Ofsted [https://www.gov.uk/government/organisations/ofsted] helpline, 0300 123 1231
• Workforce development and training - 024 7697 5451
• Family Hubs, [/familyhubs] to make a referral to a Family Matters Meetings, talk to a Duty Worker to request family support or find out about the family services offered within Coventry.
• Family Information Directory, [https://cid.coventry.gov.uk] EYProviderfunding@coventry.gov.uk [mailto:EYProviderfunding@coventry.gov.uk] 024 7697 5451
• Coventry City Council Food Safety department, [https://www.coventry.gov.uk/foodbusinessadvice]08085 834333, ehcommercial@coventry.gov.uk [mailto:ehcommercial@coventry.gov.uk]
• Health Protection Agency, 0344 225 3567
  • About infectious diseases [https://www.gov.uk/topic/health-protection/infectious-diseases]
  • How to report a notifiable disease [https://www.gov.uk/guidance/notifiable-diseases-and-causative-organisms-how-to-report]

Training and Development Plan

These documents aim to support early years providers in creating training and development plans and policies that encourage the development of the setting and all staff. They intend to highlight the importance of training and development to your business and to help you take a planned approach to workforce development. You will be led through a step-by-step approach to producing training policies, training plans and undertaking training needs analysis.

• Training and Development Plan - exemplar sheets [https://www.coventry.gov.uk/downloads/file/39280/training-and-development-plan-exemplar-sheets]
• Training and Development Plan - blank sheets [https://www.coventry.gov.uk/downloads/file/39281/training-and-development-plan-blank-sheets]

Business Support Resources

Business resources for day nurseries, pre-schools and schools

• Business plan [https://www.coventry.gov.uk/downloads/file/34984/coventry_early_years_%E2%80%93_business_plan_template] Risk analysis - Providing a framework to able you to analyse and identify the key business risks for contingency planning
• Building resilience [https://www.coventry.gov.uk/downloads/file/35119/business-bites-building-business-resilience] Take stock of where your business is and where you would like it to be in the future
• Breakeven analysis – PVI providers [https://www.coventry.gov.uk/downloads/file/35120/breakeven_analysis_%E2%80%93_pvi_providers] A guide to work out exactly what your business costs you to run on an hourly basis
• Business Bites- Payment and Charging policy essentials [https://www.coventry.gov.uk/downloads/file/34990/business_bites_%E2%80%93_payment_and_charging_policies] A guide to ensure you cover all areas and that your customers are clear about your fees and terms of payment
• Cashflow tool [https://www.coventry.gov.uk/downloads/file/34760/cashflow-tool-pvi] The year 1 cashflow tool has been designed as an option for childcare providers to use each month to enable you to monitor your income and expenditure and identify any areas that may need to adapt in your business to ensure you remain sustainable
• Competitor analysis [https://www.coventry.gov.uk/downloads/file/34983/coventry_early_years-competitor_analysis_template] Template for analysis of your market environment - competitors
• Template for starting a new childcare business [https://www.coventry.gov.uk/downloads/file/38979/starting-a-new-childcare-business-template] A tool to support prospective/new childcare businesses
• Understanding and monitoring occupancy [https://www.coventry.gov.uk/downloads/file/34992/business_bites_-_understanding_occupancy] A guide to understand and monitor the occupancy rates in your setting

Business resources for childminders

• Budget forecast [https://www.coventry.gov.uk/downloads/file/38980/budget-forecast-childminders] The cashflow tool has been designed as an option for childcare providers to use each month to enable you to monitor your income and expenditure and identify any areas that may need to adapt in your business to ensure you remain sustainable
• Building resilience [https://www.coventry.gov.uk/downloads/file/38981/building-resilience-in-your-childminding-business] Take stock of where your business is and where you would like it to be in the future
• Business Bites- Payment and Charging policy [https://www.coventry.gov.uk/downloads/file/38982/business-bites-payment-and-charging-policy-for-childminders] A guide to ensure you cover all areas and that your customers are clear about your fees and terms of payment
• Business plan [https://www.coventry.gov.uk/downloads/file/38983/business-plan-childminders] Risk analysis - Providing a framework to able you to analyse and identify the key business risks for contingency planning
• Breakeven analysis – Childminders [https://www.coventry.gov.uk/downloads/file/35371/childminder-break-even-calculator] A guide to work out exactly what your business costs you to run on an hourly basis
• Competitor analysis [https://www.coventry.gov.uk/downloads/file/34983/coventry_early_years-competitor_analysis_template] Providing a framework for analysis of your market environment - competitors
• Information for Childminders [https://childcareworks.org.uk/hub-for-providers/hub-wraparound-childcare/information-for-childminders/] - free resources all about wraparound childcare available from Childcare Works
• Managing cash [https://www.coventry.gov.uk/downloads/file/38984/managing-your-cash-protecting-your-business] Protecting your business - a framework to ensure how you manage the finances

Marketing resources for day nurseries, pre-schools and schools

• Marketing plan [https://www.coventry.gov.uk/downloads/file/34989/coventry_early_years_-marketing_template] A template for your marketing strategy
• Presenting Virtually – Marketing in a Digital World [https://www.coventry.gov.uk/downloads/file/35979/presenting-virtually-marketing-in-a-digital-world] Instead of calling it social distancing - let’s call it virtual connecting! Ideas on how to plan and implement your digital content to promote your provision
• Website design template [https://www.coventry.gov.uk/downloads/file/38985/website-design-template-pvi] This template can help you clarify what needs to be included on a website for your business
• Social Media planning sheet [https://www.coventry.gov.uk/downloads/file/38986/social-media-planning-sheet-pvi] This tool is to support you when planning your social media posts
• Top Tips for your Social Media Journey [https://www.coventry.gov.uk/downloads/file/34991/coventry_early_years_%E2%80%93_top_tips_using_social_media] Hints and tips on how to get the best from your virtual marketing

Marketing resources for childminders

• Marketing plan [https://www.coventry.gov.uk/downloads/file/34989/coventry_early_years_-marketing_template] A template to plan and promote your provision
• Social Media planning sheet [https://www.coventry.gov.uk/downloads/file/38988/social-media-marketing-plan-childminders] This tool is to support you when planning your social media posts
• Top Tips for your Social Media Journey [https://www.coventry.gov.uk/downloads/file/34991/coventry_early_years_%E2%80%93_top_tips_using_social_media] Hints and tips on how to get the best from your virtual marketing

Training

Business and Marketing training [https://www.coventry.gov.uk/info/359/childcare_providers/3455/workforce_development_for_early_years_and_childcare_providers] We offer a range of training to support providers which can be found in our Training Directory.

Hempsalls Business Map resources

Hempsalls are an organisation who have been commissioned by the Department for Education (DfE) to offer a range of support to childcare providers through the delivery of webinars, training and resources to ensure childcare providers are supported to remain sustainable throughout the pandemic and beyond

Business resources 

• Business Map action plan 1 [https://www.coventry.gov.uk/downloads/file/35178/business_map_action_plan_1] - The Business Map sets out the information to consider and collate, ultimately leading to a business action plan.  It uses a six-step process:
• Business Map action plan 2 [https://www.coventry.gov.uk/downloads/file/35179/hempsalls_business_map_2] - The challenge of managing early years and childcare businesses