Application Process
CAP Application process
Schools to use the CAP Support and Guidance document to take relevant measures prior to applying for Alternative Provision through CAP:
- Step 1 - School submit application form via the multi-agency application form.
- Step 2 - All Applications are received into the CAP inbox
- Step 3 - Admin to review all submitted applications (Tier 2 Aspiration and Tier 2 Therapeutic - Insight). If there is any missing data, they will contact the school to confirm details. CAP admin to check the date on Risk Assessments (must be within 3 months of date of application), if CAP require any changes CAP admin will email to request from the referring school. School will be informed that the application will be on hold until the requested Risk Assessment is received.
- Tier 2 (Aspiration Pathway) – Aspire 16 Applications, Tier 2 (Therapeutic Pathway) - ‘Flourish’ Applications, and Tier 2 (Engagement Pathway) – Refocus/Finish 11, 12 week preventative placement applications will be kept on hold and presented at the next Panel meeting.
- Step 4 - Once all of the data has been is received, the application documentation (EHCP, Risk Assessments and any other supporting paperwork) will be sent to the training provider on Datalocker.
- Step 5 - Training Provider will review all documentation and discuss any changes to delivery days with the referring school. Training Provider and school to arrange and hold a pre interview with the student supported by school or parent/carer) if this has not already been completed within a week of receiving the referral.
- Step 6 - Training Provider must then complete the ‘Application Response’ and send back to CAP inbox.
- Step 7 - Once the application response is received and the Training Provider has confirmed agreement to the provision, CAP Admin will process the provision within two working days, based on the details provided in the ‘Application Response’, including the confirmed start date and delivery days.
- Step 8 - If the Training Provider indicates they are unable to commit to the placement (excluding cases related to availability), the response will be escalated to CAP SLT for review. Where a placement is declined due to identified need, Monitoring Officers will contact the school to explore alternative options.
- Step 9 - Admin to add student to CLM.
- Step 10 - Confirmation email sent to school with Application Response and a reminder of quality measures that should be taken by the school, if the placement was successful.
- Step 11 - Student starts provision on the date outlined on the Application Response.