Social Value and Sustainability Policy

Appendix 2: Procurement & Commissioning Social Value and Sustainability Implementation Framework

Throughout the Procurement & Commissioning process, the Council will ensure Social Value and Sustainability is considered and subsequently delivered.

Governance Arrangements

The Council will use its existing governance arrangements, through both its democratic governance, as set out in the Council’s Constitution, and its Strategic Category Panels, in order to ensure scrutiny and control of procurement decisions so that the Council achieves Social Value, where appropriate.

The Strategic Category Panels ensure that the Council achieves the best possible outcomes using the resources available, as efficiently as possible and with a view to reducing health inequalities. By embedding Social Value and Sustainability and the One Coventry approach into the Procurement governance documents, which are taken to Strategic Category Panels for approval, the Council will meet its obligations under the Public Services (Social Value) 2012 Act.

Procurement & Commissioning Exercise

The opportunities to secure improvements to social, environmental or economic wellbeing will vary from contract to contract. Consideration of Social Value and Sustainability is built into all the stages of the Council’s procurement & commissioning exercise – when reviewing service provision; conducting a needs analysis; consulting stakeholders and/or the marketplace; and specifying the services to be procured. Together with work through the One Coventry approach to engage residents, businesses and organisations, this offers more genuine opportunities to local Small Medium Enterprises (SMEs), Voluntary, Community and Social Enterprises (VCSEs) and community groups to become involved, ensuring Supplier Diversity, whilst maintaining our focus on obtaining value for money.

Social Value and Sustainability Indicators

The Council has identified a set of indicators that can be used to measure and track the amount of Social Value & Sustainability delivered through contracting arrangements. When commissioning goods and services, commissioners and procurement leads must consider the indicators for inclusion into the award criteria or as a performance obligation, where appropriate. These indicators are not an exhaustive list, and commissioners and procurement leads may wish to consider additional indicators.

Economic

Outcomes	Indicators
Create jobs, upskill local people, increase the number of local people in employment	No. of local people upskilled increased No. of training weeks provided to local people No. of local people in employment within services commissioned No. of local people employed on site No. of job opportunities advertised locally No. of people who are long-term unemployed or long-term economically inactive moving (back) into employment
Improved employability of young people - Supporting young people into apprenticeships	No. of businesses operating apprenticeship schemes/work placements No. of local people accessing apprenticeships/work placements within services commissioned No. of weeks of apprentices on site No. of apprentices No. of hours dedicated to supporting young people (under 24s) into work (e.g. CV advice, mock interviews, careers guidance)
Support and empower local people to connect with jobs - maximising knowledge, training opportunities, skills and access to employment opportunities via economic growth	No. of training places/apprenticeships/work placements No. of local people supported to gain a qualification No. of employees benefiting from Learning & Development activities Level of qualifications achieved No. of weeks of apprentices on site No. of apprentices No. of local people upskilled increased No. of training weeks provided to local people No. of job opportunities advertised locally
Minimising the impacts of business on our current and future environment, using resources efficiently and promoting re-use and repair to support a sustainable circular economy with opportunities to work with SMEs, VCSEs – delivering sustainable and inclusive economic growth for the City to prosper	No of contracts with SMEs and VCSEs Local spend breakdown Evidence that suppliers work with SMEs and VCSEs via contracting/sub-contracting arrangements
Enhance Coventry’s profile as a city that is open for business by supporting the growth of an innovative green economy - secure inward investment from key sectors	No of new investment/construction projects Total amount in £ spent in the local supply chain from major development sites Number of VAT registered businesses registration rate

Social

Outcomes	Indicators
Consider equality and diversity in the provision and operation of services, including a workforce that is representative of the communities we serve, where relevant and proportionate	No. of people upskilled from under represented groups No. of people from under represented groups taken on as apprentices Percentage of women (FTE) hired on contract Percentage of employees (FTE) BAME hired on contract
Provide opportunities e.g. employment opportunities for all, including the most vulnerable, to make a valuable contribution	No. of vulnerable people e.g. ‘Care Leavers’ in employment No. (or percentage) of opportunities advertised to/offered to care leavers
Promote the safeguarding and welfare of children, young people and vulnerable adults	Corporate/One Coventry Plan Indicator
Progression and consideration towards paying the Real Living Wage	No. of suppliers paying at least the relevant Real Living Wage as specified by the Living Wage Foundation Percentage of staff on contract that is paid at least the relevant Real Living Wage as specified by the Living Wage Foundation
Improving the health and wellbeing of local residents, including employees and reducing health inequalities	No. of businesses with a Thrive at Work award Donations or in-kind contributions to local community projects (£ & materials) and equipment or resources donated to VCSEs (£ equivalent value)
Marmot Partnership Group aims to ensure opportunities arising through Social Value work are targeted appropriately and result in a reduction in health inequalities	Indicators based on individual service requirements and linked to other Outcome Indicators

Environmental

Outcomes	Indicators
Ensuring environmental sustainability by retaining, protecting and enhancing the environment, the efficient and responsible use of resources and tackling climate change in Coventry	Increased biodiversity Percentage of open space with wildlife conversation designation (e.g. Local Nature Reserve, Sites of Interest for Nature Conservation) Amount of green space available Car miles saved on the project as a result of green transport programme or equivalent (e.g. cycle to work programme, public transport or carpooling etc.) Percentage of fleet or construction vehicles on the contract that is at Least Euro 6 or LEV Savings in CO2 emissions on contract achieved through decarbonisation (e.g. renewable energy / improved building fabric)
Efficient use of resources by minimizing waste and reducing its impacts, and procuring materials and ethical sources	Amount of waste sent to landfill decreased/Tonnes waste diverted against relevant benchmark (Real Estate Environmental Benchmark) Council and Supplier recycling rates increased Supplier reduced packaging No. of companies that evidence reduction of waste Percentage of procurement contracts that includes commitments to ethical and Sustainable procurement Percentage of procurement contracts that promote reuse of goods and services (e.g. use of waste hierarchy)
Reduce energy, water and fuel consumption and maximise renewable and low/zero carbon technologies	Reduced carbon footprint of business (Inc. through improved energy and resource efficiency). Reduced water consumption Increased use of renewable technologies
Effective and improved environmental performance	Where appropriate Certification to Environmental Management System Standards (e.g. ISO140001, ISO50001, ISO20121) or evidence of an equivalent environmental management system. Adherence of known environmental quality assurance standards (e.g. Food for Life served here standard, Forestry Stewardship Council, Marine Stewardship Council). Environmental Policies and action plans in place Evidence of communication and reach to Coventry citizens to promote behaviour change across sustainability.

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