HMO licensing

Licensing process

COVID-19 (Coronavirus)

  • The Additional Licensing designation will still go live on the 4 May 2020, and landlords still need to provide licence applications
  • We appreciate that landlords may not have been able to enter properties to obtain certificates when the Additional Licensing designation was introduced.  Following the recent easing of lockdown measures by the Government, we expect landlords to provide any outstanding up-to-date certificates to us within fourteen days of us sending the "tacit consent" e-mail.  If you have already submitted a licence application to us, please e-mail any outstanding certificates to [email protected], stating clearly the address of the property to which they relate.
  • The Council will be taking a pragmatic, risk-based approach to enforcement during this time

Please note that the application process described on this page applies to both Mandatory and Additional licence applications.

New applications

To make a licence application valid (and thus for a landlord to fulfil their statutory duty to apply for a licence) we need: 

  1. A fully completed application form. Please note: the same application form applies for Mandatory Licensing and Additional Licensing.
  2. The  fee paid in full

Information you need for an application  

You must provide contact details for all interested parties, including:

  • Applicant
  • Proposed licence holder
  • Manager(s)
  • Owner/Joint owners
  • Any long-term tenant(s)/leaseholder(s) 
  • Any other person willing to be bound by the conditions of the licence
  • The mortgage provider(s) and relevant account number(s)

You must have informed all of these people of your intention to apply for an HMO licence before submitting your application, and you will be asked to provide the date on which you (the applicant) informed each party.

You must also provide details of:

  • Knowledge of the criminal record, if any, of the applicant, proposed licence holder and manager
  • Details of relevant accreditations, qualifications and professional memberships
  • Knowledge of the existing planning status of the house
  • Details regarding the facilities and amenities of the house
  • Details of the tenancy agreement(s)
  • Details of the scheme in which the tenancy deposits are held

Supporting documents

You must provide all of the following supporting documents and certificates:

  • A current, valid gas safety certificate
  • A current, valid electrical safety certificate – Electrical Installation Certificate or Periodic Inspection Report
  • A current, valid fire alarm test certificate
  • A current, valid emergency lighting test certificate, if there is emergency lighting in the property
  • An energy performance certificate (EPC)
  • A PAT certificate for any electrical equipment supplied to the tenants that is more than a year old.

Where a certificate comprises multiple pages, you must provide the whole certificate, not just the first page.

Where there is emergency lighting in the property, you can submit the appropriate self-certification form in lieu of an electrician-provided testing certificate.  Similarly, where there is Grade D interlinked fire detection in the property, you can submit the appropriate self-certification form in lieu of an electrician-provided testing certificate. See the Fire Safety page for more information and to download the forms. You will also find here a useful testing logbook.

Please note:

  • We must have separate contact details for all interested parties
  • Applicants who do not have their own email address can nominate a relative, friend or colleague to receive email communications on their behalf.
  • Applicants who do not have their own access to the web can arrange with a relative, friend or colleague to submit an application on their behalf. Alternatively, public computers are available in Broadgate House, Customer Service Centre reception or in public libraries.
  • We can offer posting a paper HMO application that can be used to submit a licence application. There is an additional charge for this service, please see our fees and charges page for more details.

Apply online for an HMO Licence

What we will do next

We will process your form and (if necessary) contact you to complete the application process or to book an appointment to carry out an inspection of the property.

It is a condition of all HMO licences in Coventry that you send us updated certificates each year as they expire, so we always hold an up-to-date copy in our records.

Unsatisfactory certificates will not be accepted; any remedial works identified on the certificates must be completed and a new satisfactory certificate submitted.

We will inspect the property and draft licence conditions

After we have received your valid application, we will arrange to inspect the house.

We will then draft licence conditions based on the findings from this inspection. The draft licence (known as an intention notice) will be posted to you and other interested parties for consultation. 

You will have an opportunity to make any representations, which we will consider.

Make an HMO licence representation

We will then grant your HMO licence (known as the decision notice). Again, copies will be sent to all interested parties.

If you are still unhappy with the conditions, you will have an opportunity to appeal to the first-tier property tribunal.

We will re-inspect the property later to check conditions have been complied with. Failing to comply with any conditions on your licence is an offence.

If you are a new landlord and have never licensed an HMO before then your first licence will run for one (1) year, and you must renew your HMO licence before it expires. After your first year, you may get the opportunity to apply for longer licences, provided you meet all the renewal criteria.

Renewals

You must renew your licence before it expires.

All HMO licences require completion of a valid renewal application before the current licence expires.

A valid licence renewal means:

  1. Completed renewal form
  2. Fee Paid
  3. Declaration signed and returned

All HMO licence holders and managers must be 'fit and proper persons'.

We send a renewal reminder approximately two months before licence expiry.

If requested by the Council, you must send us new copies of up to date safety certificates within 7 days of receiving such a request.

We will issue your licence automatically based on the information available and documents provided at this time.

The criteria for two year and five year licences.

HMO licensing

Email: [email protected]

Tel: 024 7697 5467

Coventry City Council
PO Box 15
Council House
Coventry
CV1 5RR

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